Saint Camillus Centre Tanzania

I

INTRODUCTION. NAME OF THE ORGANIZATION, ITS MEANING, ABBREVIATION, and TYPE. PHYSICAL ADDRESS. PHONE No. E-MAIL.


• INTRODUCTION: “St. Camillus Centre Tanzania” (SCCT) derives from the NGO “Tulee Yatima Tanzania”, (TUYATA), an NGO which was constituted in 2007 and registered with Ministry of Community Development, Gender and Children with No. 00NGO/00007154.

• NAME OF THE ORGANIZATION: “Saint Camillus Centre Tanzania”.

• MEANING:
• “Saint”: a man of God.
• “Camillus”: the saint of the sick from whom we learn how to care for the sick and the poor.
• “Centre”: - a place where people (Consecrated, Lay, Poor and Sick persons) and ideas meet from different parts, cultures, formation, for common objectives. - from where people and ideas are spread to various parts and areas. - where the Spirit of St. Camillus can be learned, lived and taught and in connection with everybody and any place related with poor and sick.
• “Tanzania”: where the project starts.

• ABBREVIATION: SCCT
• TYPE:SCCT shall be an independent, Non-political Organization. This project derives its principles from the teachings and examples of Christ. Any profit shall be for the Community.

• PHYSICAL ADDRESS: NYAMWAGE Village, RUFIJI District, COAST Region – Tanzania.

• PHONE No.: +255752409077; +255788414735.

• E-MAIL: josephproserpio@gmail.com - jobmich75@yahoo.com




II

CONSTITUTION. REGISTRATION. OFFICE. WORKING AREA. CODE OF ETHICS and RELATIONSHIP WITH TUYATA.



• CONSTITUTION: TUYATA.

• REGISTRATION: As autonomous branch of TUYATA.

• OFFICE: SCCT, NYAMWAGE Village, RUFIJI District, COAST Region – Tanzania.

• WORKING AREA: SCCT shall operate in Tanzania Mainland in general and in any other place or Country.

• CODE OF ETHICS: SCCT shall be directed by these principles:
Everybody must feel welcome in the Centre. No discrimination of any kind: race, tribe, nation, religion, gender, social class, etc. Nobody must feel foreigner or guest.
Christ, as a model, must be seen in the behavior of the members. Truthfulness and transparency. Respect for anybody and for human rights.
Assisting the Government in implementation of the goals on poverty reduction, education and community development. Rule of Democracy and right to express personal ideas.

• RELATIONSHIP WITH TUYATA: Co-operation. Mutual assistance. Respect for the right of Autonomy.


III


POLICY. VISION. MISSION. TARGET. OBJECTIVES. ACTIVITIES.

• POLICY: SCCT exists because of the Sick, Orphans, Poor and Widows. Everybody, with all the means, has to care for these People. The Master is Jesus Christ (known through Bible and Tradition). Behavior is derived from this Master and Teacher. Nobody in SCCT must feel guest because this is the home where the Father is always present. The law: love the Lord your God with all your heart, your soul and mind … Love your neighbor as yourself. Mt 22, 37-39. The 1st Law of SCCT is the one of the Heart. Our heart must be seen in our hands (actions). The heart is to be educated, to grow to the full stature, to the maximum of Love, then there is freedom. “Love and do what you want”. (St. Augustine). Target of Life and Progress is the capacity to Love yourself, your Neighbor and God. Love is: respect, humility, benevolence, forgiving, truth, justice, tolerance, hope, trust, endurance, growth, knowledge, clarity, Love is not: jealousy, greed, bitterness, resentment, envy, pride, arrogance, vanity, vaunt, selfishness, anger, irritation, rage, resentment, …

• VISION: “Your light must shine in the sight of men, so that, seeing your good works, they may give the praise to your Father in heaven” (Mt 5:16). “We are a Community of Faith and Love confessing Jesus Christ as the Son of God, the Lord of History, the Redeemer and the Savior of the World” (St. J. P. 2nd Tuesday 6th May 1980). In this Centre the Christian life must be visible through: Community, Faith, Love. A Community relying on God and working for the glory of God.

• MISSION: - To work, in or out of Tanzania, for the Sick, Orphans, Poor and Widows in restoring their dignity and hope. Anybody (Sick, Orphan, Poor or Widow) is to be welcome and taken care holistically in order to develop, possibly, towards a complete health and maturity. To adopt a broad based developmental approach to capacity building and support of communities, health care workers and decision makers for improving health services delivery. To improve health status through the prevention of illnesses and the promotion of healthy lifestyles and to consistently improve the health care delivery system by focusing on access, equity, efficiency, quality and sustainability. St. Camillus was very practical in serving the poor and the sick doing any kind of job for them. We intend to try to do the same; anybody (doctors, nurses, gardeners, electricians, artists, teachers, general workers, clerks, students, lay, religious, … rich or poor people, adults, children, aged, …) is welcomed and can put the different talents to the service of the Community. The specific ‘teacher’ will be St. Camillus in order to improve our Christian life in serving the poor, the sick, the orphans and the widows .The Centre will be a training one so that we and others can come, learn and practice.

• TARGET: The SICK, ORPHANS, POOR and WIDOWS; in this category is included any human being who is ill or in need: mentally, physically, spiritually.

• OBJECTIVES: To assist, in Poverty reduction, Education and Health, especially vulnerable people (sick, poor, orphans, widows, aged, etc.). Promotion of Human Dignity, helping all, with particular attention to the poor and sick (Dignity is intended Human, Christian and Religious). To make people feel welcome and at home (despite any kind of past life, or present conditions; everybody shall feel welcome). To be an example of a better society. To promote the spirit of Humanitarian Voluntarism. To create ‘fora’ for Public awareness with regards to the plight of socially neglected, needy and disabled people.
To provide Gender equality in our society. To provide Vocational skills (ICT, Electricity, Electronics, Catering, Hair dressing, Tailoring and Design, …) to children who never had a chance to continue with formal Education. To eradicate poverty through Micro-finances Skills and Projects.

• ACTIVITIES: a) To provide a place (land and building) where the members, supporters, employees, students and visitors, together with the Sick, Orphans, Poor and Widows, can live. b) To support with all the necessary means those who are ready to offer health and primary services to the clients. c) To empower those, ready to offer themselves for it, in preparing and giving responsibilities in the service of the sick and poor, in the management of the Institution.

IV

MEMBERSHIP. TYPES OF MEMBERSHIP. RIGHT OF MEMBERS. TERMINATION OF MEMBERSHIP.

• MEMBERSHIP: The following groups, or people, can become members: Religious Community: any religious, or clergy, or people concerned with religious life. People who aim to Promoting Religious Life.
Lay people: students, professionals, teachers, organizations, etc. People who aim to Promoting Christian Life.
NOTE: Memberships of Groups, or Religious Congregations, will be dealt with specific MoUs, or Agreements.
Membership in SCCT shall be opened to anybody who is Bona Fide concerned with human rights in particular with the elimination of human violence and torture.
A person who wishes to become a member of the SCCT will have to apply, in writing, to the SCCT Executive Committee. Such application will be considered if the applicant will be eligible to become a member after the approval of the same Committee. The Executive Committee will notify, in writing to the applicant, its decision.
The accepted applicant will become a member of SCCT with effect from fees payment date.
The Organization is composed of founder members and ordinary members. The title of ordinary member is acquired through the application for registration presented in writing to the Executive Board and accepted by the same through an incontestable decision within 30 days.
Admission to the Organization may not be planned for determined period of time. Members have equal rights, and persons that share the spirit of SCCT, commit themselves personally to the realization of its goals and have paid the annuals members fee established by the Assembly as well as the payment of whatever else is due, within the terms and according to the modalities established by the Board, may be members.
The fee must be paid within the deadline set by board and in any case before the date of the Assembly and that approves the budget. Every member may express a vote and possibly a second one by written proxy made by other member.

• TYPES OF MEMEBERSHIP:
Founders: those who met, discuss, agreed and formed the Centre. Membership fees: Tsh.100,000/= Annual fees Tsh.50,000/=
Approved Members: those who asked to be members and, after approval, paid the membership fee. Membership fees: Tsh.70,000/= Annual fees Tsh.40,000/=
Advisers: those chosen by SCCT Executive Committee to be Councilors/Advisers in the Organization (Loyalists, Health care and Education officers, Elders from the community). Membership fees: Tsh.60,000/= Annual fees Tsh.30,000/=

• RIGHT OF MEMBERS: All Members shall have the right to vote and to be voted in SCCT Annual General Assembly. Any Member can be voted in order to attend the selection of the Officials. To attend meetings and to speak for the benefit of SCCT and TUYATA. To work for SCCT, TUYATA, and to learn and improve working skills.

• TERMINATION OF MEMBERSHIP:
The title of member may cease through:
• Voluntary withdraw
• Lapse
• Death
• Forfeiture may be caused by the member that: Shows disinterest with regard to the aims of Organization or acts in violation of this MoU of SCCT Is not in order with payment of membership fees.
• Again the title of member may cease: Upon the member ceasing to be eligible for membership. Upon receipt, by the Executive Committee, of written notice of resignation.
If the member subscription shall be six months in arrears. If the member shall be expelled by a vote of two thirds of the members present and voting at a general meeting on a resolution for that purpose. Members that have withdrawn or forfeited memberships do not have any right to refund of membership Quotas and other possible contribution already paid, and neither do they have any right to the property of the Organization.
Withdraw communicated after the date of the assembly that approves the budget will not exonerate the member from payment of the Quota for the relevant year.
NOTE: a member may at any time resign from SCCT by giving a written notice to the Executive Committee. The person shall cease to be a member of the Centre with effect from the date the notice was received by the Executive Committee.





V

ORGANIZATIONAL STRUCTURE. AUDITORS BOARD. MANAGEMENT BOARD. POWERS and DUTIES of THE BOARD. EXECUTIVE COMMITTEE. POWERS and DUTIES. FINANCIAL REPONSIBILITY.

• ORGANIZATIONAL STRUCTURE: The assembly is summoned through a written notice (letter, e-mail or other means) to be sent to members addresses at least 21 days before the date of the meeting and must contain the indication of the items on the agenda.
For the first summons the Assembly is duly constituted when at least half of the members with the right to vote are present - validly represented - and for the second summons any number of members present.
• The ordinary assembly decides with favorable votes of the majority of members present with right to vote.
• The ordinary Assembly meets at least once a year for approval of the budget, as well as every time the Management Board considers it necessary or at request of at least 50% of the members in order with regard to membership payments and has the following duties:
• It deliberates on the amounts of annual membership quotas and or the amount of eventual contributions as well as the terms within which the same will be paid ;
• It outlines the general directives for the Organization’s activities;
• It approves the budget and the final balance-sheet for the annual economic operations;
• It appoints the members of the management Board;
• It approves the internal regulations; It decide every subject recorded on the agenda
The Extra-ordinary Assembly is duly constituted with presence of – in person or by valid proxy- of at least 2/3 of the members with the right to vote, and decides on the majority basis.
The Extra-ordinary Assembly may be called by the Chairperson or by majority of members and has the following duties:
• Deliberate on amendments to this memorandum of Organization and the internal regulations;
• Decide on dissolution of SCCT, nominating one or two liquidators;
• Deliberate on the agenda proposed by the chairman or by majority members.
• The members, adults, have the right to vote on all the Assembly’s deliberations, including those for the nomination of the managerial organs of the Organization, for approval of amendments to the MoU of SCCT and eventual regulations.
Whoever is impeded from participating in assemblies may be represented through written authorization from the other members; each member may not hold more than one proxy.
The decisions, the budgets, and the statements of accounts approved by the Assembly may be consulted at the Organization‘s offices and sent, in copy, to members that make a request for them.
The activities/duties of the General Meeting shall be: The appointment of the Chairperson of the Assembly, the Director of SCCT, the Treasurer, the Secretary, the Coordinator and the Representative of the community.
The presentation of the reports, in regard of the previous year, on financial situation and activities in SCCT.
Any other business.

• AUDITORS BOARD: The Auditors Board will be constituted when it will be compulsory by the law and in such a case it will be composed of three effective members elected, even from among non-members, by the Assembly with the designation of a chairperson.
The Auditors board will exercise the function of the accounts control of the Organization and will refer the same to the assembly.
The Auditors Board will stay in Office for a period of 5 years and the Auditors are re-electable.






• MANAGEMENT BOARD:
The members of the management Board and the persons in charge appointed by the Board will stay in office for 5 years and are re-electable. The Members are: Chairperson, Secretary, Director, Treasurer, Representative of the Community.
If in the course of the 5 years term one or more of the members of the Management Board leave office, the Management Board will provide for replacement through co-opting. The members thus nominated will stay in the office till the expiry of the term of the Management Board.

• POWERS and DUTIES of the BOARD: The Chairperson of the Board will have the following functions: Chairs the management Board. Summons the Board Members. The Chairperson chairs also the General Annual Assembly. The Management Board has the following tasks: Perform ordinary and extraordinary administration in respect of the formal obligation of Non Governmental Organizations; Annually prepare the final balance-sheet and budget forecast accompanied by the report according to the provisions of the law, to present to the assembly for approval; Organize the general functioning of the Organization and draft the annual programme; Delegate to work groups and or distribute among members specific duties for the study of defined problems. The Chairperson and the Secretary have, separately, power to legally represent the association with regard to third parties and in court and to append the official signature. Representation may be delegated to the Vice-Chairperson or to one or more members of the management Board.
The Organization’s year and financial year coincide and beginning of 1st June and end on the 31st May of every year. By 30th December of every year the Management Board will submit the final balance sheet for the previous year to the assembly.
The balance sheets and budgets must be deposited at the Organization’s offices in the fifteen days before the Assembly summoned for the approval of the same, available to all members.
The operating profits or surpluses must be used for the realization of institutional activities and those directly connected to the same.
Such operating profits and surpluses, funds or reserves may not, in any case, be distributed among the members, not even indirectly.
The Organization has the obligation to employ the operating profits and surplus for the realization of institutional activities and those directly connected to the same.
• Decision and communication of the meetings.
• Overall planning and formulation of the policies of the Centre.
• Supervision and implementation of all the activities.
• Responsibility for the properties and finances of the Centre.
• Supervision in respect of observance of the policies of SCCT.
• Appointment of the auditors.
• Research for sponsorships, grants, funds, projects, etc. in order to sustain and improve the Organization.
• Encouraging individuals and organizations (lay and religious) to take part and cooperate with the Centre.
• Solving any conflict or misunderstanding that can occur.
• Contacting and connecting with other Centers or Organizations for reciprocal support.
• Establishing branches anywhere possible.
• Forming and giving authority to some committees for specific tasks.
The Management Board may elaborate internal rules that will have the function of set of regulations complementary to this MoU and that must be approved by the Assembly.

• EXECUTIVE COMMITTEE: Members: Director, Vice-Director, Secretary, Coordinator, Treasurer and the Heads of the Departments.
Functions:
• To make daily decisions on matters within their jurisdictions.
• To make programs and steps to implement the life in the Centre.
• Staffing the various areas or departments with suitable personnel.
• To define the job description for any worker.
• To supervise all the activities and to solve any problem that can arise in SCCT.
Advance the decisions of the Management Board and handles their execution, as well as performing, in case of need and urgency, all the provisions that he/she may considers more suitable for the better progress of the Organization, that must be ratified by the Management Board in a session to be called within 30 days.
In case of unavailability of the Chairperson, the Vice-Chairperson or the Secretary or one or more members of the Management Board will act in his/her place, to be so designated by the Chairman.

• POWERS and DUTIES: The Executive Committee of SCCT will be working for the Centre benefit. This Committee will deal with the following duties:
Note: The Chairperson will be the Director (in absence of Director, the Vice-Director will chair). Decision taken in absence of the Director will take effect only after the approval of the Director. The Director can invite to the meeting other people but these will not be entitled for voting.

• E.C. MEMBERS TASKS:
DIRECTOR’s responsibilities:
• Overall day to day activities.
• Responsible to the Board for effective administration of the Centre.
• Overseeing the recruitment, selection and performance of staff.
• Appointments, discharges and discipline.
• To supervise people and areas of the Centre.
• Responsible for all properties of the Centre.
• To invest any excess of finances in other activities for the benefit of the Centre.
• To solicit funds and any kind of help from any individual, or organization, or Government.
• To suggest and favor branches anywhere possible.
• To do anything possible in order to attain the targets of the Centre.
NOTE: Vice-Director and Heads of Departments will be appointed by the Director.

VICE-DIRECTOR:
• To assist the Director in any daily activity.
• To substitute, for normal running, the Director when absent.
• To coordinate with the Director any extra activity or assignment.

SECRETARY:
• To keep up to date the register of important meetings, facts, etc. of SCCT.
• Presentation in the General Assembly of the relevant facts or problems occurred in the Centre.
• Preparation of annual reports.
• To disseminate in and out of the Centre important communications in view of cooperation.
• To be meeting with Secretary General for common and relevant issues.

COORDINATOR:
• To make the day to day activities move smoothly especially when various departments are involved.
• To be ready to intervene where any kind of problem can arise.
• To maintain good harmony among everybody and to try to solve any conflict.
• To advice or involve the Director for important issues.
• To coordinate and communicate any important matter with the Head Office of Organizations.

TREASURER:
• To maintain books of accounts of the Centre.
• To receive and record member’s fees and annual subscriptions.
• To receive donations, gifts, grants and any income in or for the Centre.
• To make transactions on behalf of SCCT.
• To prepare quarterly and annual financial statements and to submit them to the General Assembly.
• To work in cooperation with the Vice-Director in relationship with Centre Sources of fund: fund-raising events in the Community. Contribution by members. Local and Outside donors and sponsors. Donations. Concerts. Etc.

HEAD OF DEPARTMENT:
• To be the overall in the department and responsible for anything in it.
• To be listening to any person in SCCT for issues and, when necessary to forward the matters to higher level.
• To be models of SCCT Policy keeping.
• To be always in close relationship with the other Heads of departments for mutual support.

• FINANCIAL RESPONSIBILITY:
Expenses deriving from administrative sanctions, decided upon by public organs, into which members of the Organization run into while operating in SCCT‘s name and in its interest will be responsibility of the Organization.



VI

PROPERTY. AMENDMENTS. DISSOLUTION.

• PROPERTY: The Organization’s property is constituted by the movable and real estate properties that are and will become the property of SCCT, from possible reserve funds consisting of budget surpluses, possible supplies, donations, legacies and subscriptions. The Organization’s revenue consists of:
• Quotas and contribution from members,
• Private individuals’ contributions,
• Contribution from the state, public bodies and public associations,
• Contribution from international organizations, Donations,
• Revenue driving from activities that are directly connected to association,
• Income deriving from its property

• AMENDMENTS: The SCCT Board may, by resolution passed at a duly convened meeting, amend any provision of this MoU, provided that:
Notice of proposed amendment shall be given to all members of SCCT at least one month before the meeting. Such resolution shall be passed by at least three-quarters of the total membership of the Board.
Every person, member of SCCT, or member of SCCT Board, or employed in SCCT, shall maintain the same position in SCCT after any amendment to the present MoU.
Every act that was duly done or decided by SCCT or by its Board, before an amendment of the MoU shall remain valid as it had been done or decided after such amendment has been adopted.

• DISSOLUTION: This event can take place only if at least three-quarters of the members will vote for the Dissolution of SCCT. If Dissolution will be declared, the Extraordinary Assembly will inform the Religious Congregation “Servants of the Sick” (Camillians) based in Tanzania or in Rome (Italy) who will take over properties and tasks. If the Congregation (Camillians) will not be in a position to accept and manage SCCT, then the same Assembly will nominate one or more liquidators and eventual net property, on the instruction of the Assembly, will be handed over to other associations that have similar aims and objectives or to causes of public utility in respect of this MoU and the regulations in force. Priority is given to those who had been members of SCCT.
The Organization will dissolve through a decision of Extraordinary Assembly or through inactivity of the Assembly, protracted for over two years.




VII

FINANCE and FINANCIAL YEAR. BANK ACCOUNTS. CONFLICTS SOLVING.

• FINANCE and FINANCIAL YEAR:
The Income of SCCT shall be derived from Sponsorships, Donations, Aids, Grants, Interests and Investments.
Financial Year of SCCT shall be from 1st August to 31st July of the following year.
All money received shall be deposited in the chosen Bank accounts.
The Executive Board will decide in merit of the Banks.
Each Bank account shall have at least two signatories chosen by the Executive Board.
The Director of SCCT shall be the ultimate responsible of the accounts and their use.
The treasurer will keep proper and updated records of all transactions and destination of any amount.
SCCT accounts shall be audited each year by a registered public auditor chosen by the Executive Board.

• BANK ACCOUNTS:
SCCT shall open its accounts which shall be run by three members whose signatures shall appear on the Bank book. These members will be selected through vote by the Executive Board. Any of the three shall be allowed to banking the money from different sources.
Two out of the three signatories shall be allowed - only when for the Director it will be impossible (because of serious sickness or long absence, etc.) - to sign in withdrawing the money of SCCT for the Centre activities.

• CONFLICTS SOLVING:
Member shall have to recognize the conflict/misunderstanding.
The Director shall have to call up an immediate meeting for all members to sit, discuss the problem and solve the conflict.
If no good conclusion is reached, the SCCT Board shall sit in order to find the way ahead. After this attempt, if no good result is achieved, the matter will be forwarded to the Sponsor of Non-Governmental Organizations for further advice. This can be the last chance to avoid taking a person to court.



VIII

FOUNDERS, TITLES and SIGNATURES

S/N Full Name Title Signature
• Proserpio Giuseppe Director
• Gasso Giuseppe V/ Director
• Joihnbosco Michael Msinga Secretary General
• Ogendo Anna Coordinator
• Ogendo Beatrice Treasurer
• Rose Nyamokami Mochana Member
• Angela Shija Member
• Doris Anthony Matiba Member
• Margareth Anthony Matiba Member
• Penninah Christian Member


IX

OFFICIAL SEAL. APPLICATION LAW. ELECTION and TERMS of OFFICE BEARERS.

• OFFICIAL SEAL:
There shall be Official Seal of SCCT carrying the following words: “ST. CAMILLUS CENTRE TANZANIA” and it shall be used on all documents of corporate nature by the Chairperson, the Director, or the Secretary and by a Board member of SCCT.

• APPLICATION LAW:
This Organization has been established under the law of Tanzania and construction and effect of each and every provision hereof shall be subjected to the exclusive jurisdiction or regulated according to the laws of Tanzania.
And it is hereby declared that extent to the such interpretation shall be excluded by or be repugnant to the context wherever the same is used herein, words imparting the singular or plural number shall include all statutes amending or consolidating or replacing the statute referred to make there under.
And it’s hereby declared that the Organization created shall for all purposes thereafter known as SCCT and we have read and fully agreed that this MoU to be used from the election date of SCCT Director.

• ELECTION and TERMS of OFFICE BEARERS:
DIRECTOR: elected in the ANNUAL GENERAL ASSEMBLY SCCT for Five Years Term and renewable.
SECRETARY, TREASURER, COORDINATOR and REPRESENTATIVE of the COMMUNITY: elected in the ANNUAL GENERAL MEETING SCCT for Five Years Term and renewable.
To prevent any vacancy in the position of SCCT Official, any Official, once elected, will hold the office till the new elected will take over.


IX

APPENDIX

• INTEGRATIVE PROVISIONS: For everything not provided by this Memorandum of Understanding of SCCT and TUYATA the regulations and the general principles of the Tanzania Judicial System will apply.